From paper to electronic invoice – quick, fast and easy!
Many scanning systems cannot process invoices received in recent PDF versions, which leads to the use of a great deal of time on error analysis and processing. Everyday users often find it difficult to visually recognise received invoices in scanning systems. It.smartSCAN processes all invoices in their original colours, which saves on countless reprocessing of invoices, because users avoid converted formats, illegible invoices and manual typing and checking.
The purpose of automatic scanning systems is to reduce the expenses involved in invoice management, to minimise the percentage of errors, and to increase data quality, thus reducing manual work procedures. Ideally. Unfortunately the working day is a completely different story in many companies, where it has been necessary to create manual distress routines for the purpose of error analysis and processing as a result of automatic invoice management. Therefore, the value of an efficient invoice scanning and registration system can be of great significance for your business. We give you full value for your money with it.smartSCAN, which is the most modern and user-friendly scanning system, focusing on the users’ needs and processes.
it.smartSCAN provides the following advantages:
- The opportunity for 100% automation of scanning - recognition - Registration of documents in the ERP System without human interaction.
- The opportunity for a 100% manual process or a mixture of manual and automatic process. You select the process in it.smartSCAN yourself.
- Unique automatic supplier match - saves a lot of Manual work and potentially errors in day-to-day billing Transactions due to an automatic match between the invoice supplier and the SAP master data.
- High Level of visual recognition.
- Efficient, reliable Location of legal and personal company documents.
- The opportunity for Access to scanned personal documents.
- Online and immediate Validation of Information from the ERP System: it.smartSCAN informs the user about the document Status from the ERP System. Efficient control against lost company documents.
- Standardisation of filed documents.
- Efficient and standardised process with formal revisions.
- Quick and easy implementation.
- Low TCO and high ROI.
The it.smartSCAN is delivered partly as a SAP transport to the ECC system and partly as a seperate server installation based on the .NET framework as well as common technologies as IIS, MSSQL and a windows client Installation.
In SAP the following is in scope
- Invoices documents
- HR documents
- Sales Order documents
- Real Estate documents
- And more...
189 document languages supported.
- Minimum SAP ECC 6.0